Right to Work for Hubdrive HR - One Place to Store Employee's Right to Work, ensuring compliance.
Addon for: Dynamics HR Management by Hubdrive
Our integrated Right to Work (RTW) module for Hubdrive’s HR Management for Dynamics streamlines the verification process, keeping all your employee RTW data in one place — from document capture to expiry notifications — all within your trusted Microsoft environment and alongside your existing employee data. Designed for HR teams, compliance officers and managers, this solution guarantees your workforce records stay accurate, secure, and audit-ready.
Automated Validation
Instantly validates and tracks employee Right to Work checks directly within Hubdrive's HR Management for Dynamics. The system intelligently classifies records from UK Government rules as Valid, Expiring Soon, or Expired, ensuring no checks are missed.
Document Management
Securely store passports, visas, and other supporting documents in Dataverse. All data remains inside your Microsoft tenant, eliminating the need for third-party storage and separate data compliance.
Expiry Alerts & Notifications
Flows alert HR teams before any document or visa expiry, giving you time to renew checks and remain compliant.
Student Visa Controls
Automatically calculate and display permitted working hours during and outside term time for student employees, using real-time data from term period records.
Automated Supersession
When a new valid Right to Work is created, previous records are automatically superseded — ensuring only current checks remain active.
Fully integrated with Hubdrive HR
The solution works within the HR Management for Dynamics by Hubdrive, enhancing your existing HR processes without adding complexity.
Right to Work Compliance in the UK
What is “Right to Work”?
The right to work in the UK refers to an individual’s legal entitlement to undertake paid employment. British and Irish citizens automatically possess this right. Non-citizens must hold a valid immigration status — such as a visa or settled status — that permits them to work. Employers are legally required to verify and prove the eligibility of all employees before employment begins.
Why it Matters
Failure to carry out proper Right to Work checks can result in fines of up to £60,000 per employee — even for unintentional errors. With legislation frequently changing, maintaining compliance is essential to avoid financial penalties and reputational damage.
Compliance
Automated Right to Work Validation
The RTW solution automatically validates documents, expiry dates, and visa types within Dataverse. Employees and applicants stay compliant with Home Office standards — no manual tracking or guesswork. Instant alerts ensure HR teams are always one step ahead of expiring checks.
Automation
Seamless Integration with Dynamics 365 HR by HubDrive
Right to Work records sync directly with employee profiles in Dynamics 365 HR. When a new check is approved, previous ones are superseded automatically. HR teams gain a single source of truth — no duplication, no errors, full automation.
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How It Works – Just 3 Simple Steps
- START
1
Add the Employee check
Create a new Right to Work record directly in Dynamics 365 HR. Enter key details like visa type, expiry date, and required documentation — all in one simple form.
2
Upload Required Documents
Specify the validation type you will be using, for instance student visa. The system automatically validates document types based on the verification method you select and sets reminders for upcoming expiries, ensuring compliance.
3
Stay Compliant Automatically
Our automation keeps records current — expiring checks trigger alerts, new checks supersede old ones, and HR managers can instantly verify every employee’s status.
- FINISH
Why Choose DynamicsHub
At DynamicsHub, we bring decades of experience and a deep understanding of Microsoft Dynamics 365 and the Power Platform. Our expertise ensures seamless integration, tailored solutions, and lasting impact. We focus on your business’s unique requirements to deliver maximum value.
Customisation
We develop bespoke solutions across Dynamics 365 and Dataverse, aligning systems with your specific processes, goals, and industry requirements to ensure the best possible fit.
Implementation Support
Our experts guide you through every stage of implementation, ensuring a smooth rollout of your Dynamics and Dataverse solutions with minimal disruption and maximum efficiency.
Training and Onboarding
We provide comprehensive training and onboarding programmes to empower your team with the skills and confidence to get the most out of your systems from day one.
Ongoing Maintenance
To ensure continued performance and reliability, we offer regular system checks, updates, and proactive maintenance for all your Dynamics 365 and Dataverse environments.
Technical Support
Our dedicated support team is on hand to assist with any technical queries or issues, providing prompt and effective solutions to keep your operations running smoothly.
Customisation and Optimisation
Beyond initial setup, we offer advanced customisation and optimisation services to refine your systems over time—adapting to changing needs and unlocking greater value.
Speak to an expert today to discuss your requirements.
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